Read receipts sent via Google Forms using OCR, add them to kintone, and send notifications via Gmail.

■Overview

This is a flow that reads receipts submitted via Google Forms using OCR, adds them to kintone, and sends notifications via Gmail.

With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between applications.

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‍■Recommended for

• Accounting personnel or administrative staff who spend a lot of time on receipt processing and expense reimbursement tasks
• Members of accounting teams in companies that receive many receipts from multiple branches or offices
• Executives or managers who want to digitize paper receipts and promote a paperless environment
• Those who want to achieve centralized management of receipt data in kintone
• Back-office personnel who want to reduce errors from manual entry of receipts

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■Benefits of using this template

With this flow, OCR reading of receipts submitted via Google Forms, adding information to kintone, and internal notifications via Gmail are all automated.

By eliminating the need for manual verification and transcription, the workload of accounting and administrative staff is reduced, even in cases with a large number of employees or locations.

Additionally, the risk of human errors such as registration omissions is minimized, making centralized management of receipt data in kintone easier.
Quick data reflection allows for timely understanding of expense situations, facilitating smooth budget management and analysis.

Furthermore, automatic notifications via Gmail help prevent oversight by expense approvers or accounting personnel.