Automatically create meeting minutes when a Zoom meeting ends and notify Slack
Automatically create meeting minutes when a Zoom meeting ends and notify Slack
Launch this workflow to connect
Zoom &
Slack
!
■Overview
After every Zoom meeting, manually creating meeting minutes from the recording and sharing them with the relevant stakeholders can be time-consuming. When meetings run back-to-back, creating meeting minutes may be pushed aside, delaying information sharing. With this workflow, you can automate the entire process—from using the end of a Zoom meeting as a trigger, having AI transcribe the recorded audio, and creating meeting minutes in Google Docs to notifying your team in Slack.
■Recommended for
- ・Anyone who spends significant time creating and sharing meeting minutes after Zoom meetings
- ・Team leaders who want to keep projects moving smoothly by quickly sharing meeting details
- ・Anyone who wants to prevent missed meeting minutes and delays in sharing caused by manual work
■Benefits of using this template
- ・Automate the entire process—from downloading the recording after a Zoom meeting ends to transcription, meeting minutes creation, and Slack notifications—to reduce time spent on manual tasks.
- ・Prevent human errors such as the effort involved in manual transcription and missed meeting minutes sharing, ensuring reliable information sharing.
■Flowbot steps
- First, connect Zoom, Google Docs, and Slack with Yoom.
- Next, select Zoom as the trigger and set the “When a meeting ends” action.
- Then, set the Zoom “Get meeting recording information” and “Download meeting recording file” actions as operations.
- Next, set the AI feature’s “Transcribe audio data” action as an operation and specify the downloaded audio file.
- Then, set Google Docs’ “Create a document” action as an operation to create meeting minutes containing the AI-generated transcription in the body.
- Finally, set Slack’s “Send a file” action as an operation and specify the Google Doc you created to notify the designated channel.
※“Trigger”: An action that initiates a flow. “Operation”: An action that performs processing within a flow after the trigger starts.
■Customization options
- ・For AI-powered audio transcription, you can customize the fields to extract based on how you plan to use the meeting minutes, such as whether to separate speakers.
- ・For the Slack file-sending action, customize the destination channel ID, users to mention, and other notification settings as needed.
■Notes
- Connect both Zoom and Slack with Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- The AI operation for OCR or audio transcription is available only on the Team and Success plans. On the Free and Mini plans, operations configured in the Flowbot will result in an error.
- Paid plans, such as the Team and Success plans, include a two-week free trial. During the free trial, you can use apps and AI features (operations) that are otherwise restricted.
- Note that the actions available vary depending on your Zoom plan.
- Currently, the following actions are available only on paid Zoom plans.
- When a meeting ends
- Get meeting recording information (only recordings stored in the cloud can be retrieved)
- For important notes on retrieving meeting recording information in Zoom, see below.
- Important notes when retrieving meeting recording information in Zoom
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About the apps you use
Zoom
Yoom allows you to integrate with Zoom's API without any code, enabling the automation of various tasks. For example, you can automatically create meeting URLs and send them to participants via email, or retrieve participant information from webinars conducted on Zoom into Yoom's database via the API.
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Slack
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Meeting Is Created (Webhook)
When a Meeting Has Ended
When a Conversation Is Created
When a Meeting Is Deleted (Webhook)
When a Participant Joins a Meeting before the Host (Webhook)
When Recordings for the Specified Host Are Completed (Webhook)
When a Recording Transcript Is Completed (Webhook)
When a Webinar Is Created (Webhook)
When a Webinar Ends (Webhook)
When a Webinar Attendee Submits a Survey Response (Webhook)
When a Webinar Registration Is Created (Webhook)
When a Webinar Registration Is Canceled (Webhook)
When an Attendee or Participant Joins a Webinar (Webhook)
When All Users' Recordings Have Completed (Webhook)
When a Meeting Is Created
When a Message Is Posted in Chat
When a File Is Posted in Team Chat
When a Message Is Posted to a Channel
Flowbot operations
Get Meeting List
Get Webinar List
Get Webinar Registrants
Get Meeting Recording Information
Add Webinar Registrant
Download Meeting Recording Files
Add User
Delete User
Assign or Remove Licenses for a User
Get User Information
Delete Meeting Cloud Recording Data
Get Conversation Details
Get Meeting Details
Edit Recurring Meeting (Monthly)
Create Recurring Meeting (Monthly)
Create Meeting
Edit Meeting
Create Recurring Meeting (Daily)
Flowbot triggers
When a Meeting Is Created (Webhook)When a Meeting Has EndedWhen a Conversation Is CreatedWhen a Meeting Is Deleted (Webhook)When a Participant Joins a Meeting before the Host (Webhook)When Recordings for the Specified Host Are Completed (Webhook)When a Recording Transcript Is Completed (Webhook)When a Webinar Is Created (Webhook)When a Webinar Ends (Webhook)When a Webinar Attendee Submits a Survey Response (Webhook)When a Webinar Registration Is Created (Webhook)When a Webinar Registration Is Canceled (Webhook)When an Attendee or Participant Joins a Webinar (Webhook)When All Users' Recordings Have Completed (Webhook)When a Meeting Is CreatedWhen a Message Is Posted in ChatWhen a File Is Posted in Team Chat
Flowbot operations
Get Meeting ListGet Webinar ListGet Webinar RegistrantsGet Meeting Recording InformationAdd Webinar RegistrantDownload Meeting Recording FilesAdd UserDelete UserAssign or Remove Licenses for a UserGet User InformationDelete Meeting Cloud Recording DataGet Conversation DetailsGet Meeting DetailsEdit Recurring Meeting (Monthly)Create Recurring Meeting (Monthly)Create MeetingEdit MeetingCreate Recurring Meeting (Daily)Edit Recurring Meeting (Daily)Create Recurring Meeting (Weekly)Edit Recurring Meeting (Weekly)Delete Specific Cloud Recording Data of a MeetingEnable / Disable User Account and Change Work StatusGet Team Chat Channel ListCreate Team Chat ChannelCreate Team Chat Shared SpaceInvite Members to Team Chat ChannelUpdate Team Chat ChannelCreate Team Chat Mention GroupAdd Members to Team Chat Mention GroupSearch Team Chat Messages and Shared FilesSend Team Chat MessageDelete Team Chat MessageUpload File to Team ChatRetrieve Meeting SummaryRetrieve Webinar Q&AList Meeting ParticipantsGet Meeting Details (Past)
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List AccessMore inspiration for you
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