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Notify Gmail when you receive an attachment in Microsoft Teams

Notify Gmail when you receive an attachment in Microsoft Teams

Launch this workflow to connect Gmail & Microsoft SharePoint & Microsoft Teams !
■Overview
Sharing files in Microsoft Teams is convenient, but important attachments can get buried in a flood of messages, delaying review. This can be especially problematic for urgent projects or files that cannot afford to be overlooked. With this workflow, you can automatically send a notification to Gmail whenever an attachment is shared in a specific Microsoft Teams channel, helping prevent missed files and enabling a faster response.

■Recommended for
  • Those who frequently share files in Microsoft Teams and often miss important notifications
  • Those who use Gmail as their primary communication tool
  • Those who want to streamline information sharing within their team and eliminate missed tasks

■Benefits of this template
  • Save time by eliminating the need to constantly monitor Teams channels and centralizing important notifications in Gmail.
  • Prevent human errors such as overlooking attachments or failing to review shared files, helping improve operational reliability.

■Flow bot steps
  1. First, connect Gmail and Microsoft Teams to Yoom.
  2. Next, select Microsoft Teams as the trigger and set the action to “When a message is sent to a channel.”
  3. In Operations, set up a branching action so that the workflow proceeds only when an attachment is included.
  4. Then, select Microsoft SharePoint in Operations and configure it to download the file posted in Teams.
  5. Finally, select Gmail in Operations and configure it to attach the downloaded file and send an email to the specified address.
※ “Trigger”: An action that starts the flow. “Operation”: An action that performs processing within the flow after the trigger starts.

■Customization options
  • In the Microsoft Teams trigger settings, specify the team ID and channel ID you want to monitor for notifications.

■Notes
  • Connect Microsoft Teams, Microsoft SharePoint, and Gmail to Yoom.
  • You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
  • Note that the shortest available trigger interval varies depending on your plan.
  • Microsoft 365 (formerly Office 365) offers home and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
  • Branching is an operation available on the Personal plan and higher. On the Free plan, configured Flow bot operations will result in an error.
  • Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
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Gmail

This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

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Microsoft SharePoint
Templates using
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Microsoft Teams
Templates using
Microsoft Teams

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About the apps you use
Gmail
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Templates

This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.

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Templates

Every month, this business workflow automatically creates folders in Microsoft SharePoint and notifies Microsoft Teams. It reduces the burden of folder management and facilitates smooth information sharing within the team.

This is a business workflow that automatically creates folders in Microsoft SharePoint every month. By reducing manual work and preventing errors, it improves the team's operational efficiency.

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Templates

A flow bot that automatically starts at the end of each month and sends notifications via Teams. This flow bot can perform various automated processes through the flows added after the branch on the right side. *For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to spreadsheets, or regular data backup processing.

You can add content posted in a specific room on Microsoft Teams to a Google Spreadsheet. By automating the transcription process, you can prevent human errors and improve work efficiency.

This is a business workflow that automatically adds members from Microsoft Teams posts to Google Workspace groups. It saves effort and streamlines group management.
Templates
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Related apps
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No-Code API Actions
Executable API actions
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
    When Item Is Added or Updated in List
    When a File Is Created or Updated in a Specified Folder Within the Site
    When a Folder Is Created or Updated in a Specified Folder Within the Site
    When a Message Is Sent to a Channel
    When a Message Is Sent to a Chat
    When an Event Is Added to the Calendar
    When a Message with a File Is Sent to the Channel
    When a Reply Is Posted in a Specific Message Thread
Flowbot operations
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
    Upload File
    Create Folder
    Search Folders/files
    Copy File
    Set Values in Document Custom Columns
    Get Item Details
    Download File
    Create Folder in Drive Root
    Retrieve Information for a Specific List
    Get Item Access Count and Unique Users (All Time)
    Get Item Access Count and Unique Users (Last 7 Days)
    Delete File / Folder
    Move File to Another Folder
    Add Item to List
    Update List Item
    Update List Item (Multiple Choice)
    Get Folders/files in a Specific Folder
    Get Initial Delta Link for a Specified List
    Get Incremental Changes for List Items
    Search Folders/files (for Next Page)
    Rename Folder
    Add Worksheet
    Update List Item (Hyperlink)
    Retrieve Specific Item Information (Specify Drive ID)
    Get Teams
    Get Team Members
    Get Channel List
    Post a Message to a Channel
    Send Message to Chat
    Retrieve a List of Chats
    Create Channel
    Post a Message to a Channel (Mention a Channel)
    Get User Presence
    Reply to a Message Posted to a Channel
    Create a Calendar Event
    Get Folder Information
    Download File
    Add Member to Team
    Get Replies to a Specific Message
    Get Messages in a Specific Channel
    Get User Information
    Update Calendar Event
    Get Events
    [For Next Page Link] Get Events
    Create a Team
    Download Meeting Recording Data
    Get Meeting Information
    Get Meeting Recording List
    Request Approval
    Get Approval List
    Cancel Approval
    Retrieve a Message in a Specific Channel
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
Flowbot triggers
    When Item Is Added or Updated in List
    When a File Is Created or Updated in a Specified Folder Within the Site
    When a Folder Is Created or Updated in a Specified Folder Within the Site
Flowbot operations
    Upload File
    Create Folder
    Search Folders/files
    Copy File
    Set Values in Document Custom Columns
    Get Item Details
    Download File
    Create Folder in Drive Root
    Retrieve Information for a Specific List
    Get Item Access Count and Unique Users (All Time)
    Get Item Access Count and Unique Users (Last 7 Days)
    Delete File / Folder
    Move File to Another Folder
    Add Item to List
    Update List Item
    Update List Item (Multiple Choice)
    Get Folders/files in a Specific Folder
    Get Initial Delta Link for a Specified List
    Get Incremental Changes for List Items
    Search Folders/files (for Next Page)
    Rename Folder
    Add Worksheet
    Update List Item (Hyperlink)
    Retrieve Specific Item Information (Specify Drive ID)
Flowbot triggers
    When a Message Is Sent to a Channel
    When a Message Is Sent to a Chat
    When an Event Is Added to the Calendar
    When a Message with a File Is Sent to the Channel
    When a Reply Is Posted in a Specific Message Thread
Flowbot operations
    Get Teams
    Get Team Members
    Get Channel List
    Post a Message to a Channel
    Send Message to Chat
    Retrieve a List of Chats
    Create Channel
    Post a Message to a Channel (Mention a Channel)
    Get User Presence
    Reply to a Message Posted to a Channel
    Create a Calendar Event
    Get Folder Information
    Download File
    Add Member to Team
    Get Replies to a Specific Message
    Get Messages in a Specific Channel
    Get User Information
    Update Calendar Event
    Get Events
    [For Next Page Link] Get Events
    Create a Team
    Download Meeting Recording Data
    Get Meeting Information
    Get Meeting Recording List
    Request Approval
    Get Approval List
    Cancel Approval
    Retrieve a Message in a Specific Channel