Notify Gmail when you receive an attachment in Microsoft Teams
Launch this workflow to connect
Gmail &
Microsoft SharePoint &
Microsoft Teams
!
■Overview
Sharing files in Microsoft Teams is convenient, but important attachments can get buried in a flood of messages, delaying review. This can be especially problematic for urgent projects or files that cannot afford to be overlooked. With this workflow, you can automatically send a notification to Gmail whenever an attachment is shared in a specific Microsoft Teams channel, helping prevent missed files and enabling a faster response.
■Recommended for
- Those who frequently share files in Microsoft Teams and often miss important notifications
- Those who use Gmail as their primary communication tool
- Those who want to streamline information sharing within their team and eliminate missed tasks
■Benefits of this template
- Save time by eliminating the need to constantly monitor Teams channels and centralizing important notifications in Gmail.
- Prevent human errors such as overlooking attachments or failing to review shared files, helping improve operational reliability.
■Flow bot steps
- First, connect Gmail and Microsoft Teams to Yoom.
- Next, select Microsoft Teams as the trigger and set the action to “When a message is sent to a channel.”
- In Operations, set up a branching action so that the workflow proceeds only when an attachment is included.
- Then, select Microsoft SharePoint in Operations and configure it to download the file posted in Teams.
- Finally, select Gmail in Operations and configure it to attach the downloaded file and send an email to the specified address.
※ “Trigger”: An action that starts the flow. “Operation”: An action that performs processing within the flow after the trigger starts.
■Customization options
■Customization options
- In the Microsoft Teams trigger settings, specify the team ID and channel ID you want to monitor for notifications.
■Notes
- Connect Microsoft Teams, Microsoft SharePoint, and Gmail to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies depending on your plan.
- Microsoft 365 (formerly Office 365) offers home and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- Branching is an operation available on the Personal plan and higher. On the Free plan, configured Flow bot operations will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
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No-Code API Actions
Executable API actions
Flowbot triggers
Flowbot operations
Flowbot triggers
Flowbot operations
Flowbot triggers
Flowbot operations
Flowbot triggers
Flowbot operations
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