Notify Microsoft Teams only when a page with a specific title is created in Confluence

■Overview

Do you want to quickly share important information with relevant members when it is created as a page in Confluence, but worry that notifications for every page creation will flood Microsoft Teams and bury the information that matters? Manually checking and sending notifications is also time-consuming and can lead to missed updates. With this workflow, whenever a new page is created in Confluence, you can automatically notify a designated Microsoft Teams channel only when the page has a specific title. This helps streamline information sharing and prevent important updates from being overlooked.

■Who This Template Is For

• Anyone who manages updates for specific projects in Confluence and wants to notify stakeholders efficiently
• Anyone who receives too many Microsoft Teams notifications and wants to selectively receive only important updates from Confluence
• Anyone who wants to eliminate delays and omissions in manual information sharing and improve operational reliability

■Benefits of This Template

• Automate the process from creating a page in Confluence to notifying Microsoft Teams when specific conditions are met, reducing the time spent on manual checks and communication.
• Prevent human errors such as missed notifications or messages sent to the wrong channel, ensuring that the right information reaches the right people.

■Flowbot Steps

1. First, connect Confluence and Microsoft Teams to Yoom.
2. Next, select Confluence's "Manual Launch Trigger" under Trigger and set the conditions for launching the Flowbot.
3. Then, configure Confluence's "When a page is created" action under Operation to detect newly created pages.
4. Next, use Yoom's "Branching" feature under Operation to branch the process based on whether the title contains specific terms.
5. If the conditions are met, configure Confluence's "Get a page" action under Operation to retrieve the page information required for the notification.
6. Finally, configure Microsoft Teams' "Send a message to a channel" action under Operation to notify the designated channel with the retrieved page information.

※"Trigger": The action that initiates the flow. "Operation": An action that performs processing within the flow after the trigger is launched.

■Customization Options

• When configuring the branching feature, set the keywords included in the titles of the Confluence pages to notify and the conditions for determining a match, such as "Contains" or "Equals," as needed.
• With the action for sending a message to Microsoft Teams, you can freely customize the destination channel and message content to suit your operations. For example, you can include the page title, URL, and creator information in the message.

■Notes
・Connect both Confluence and Microsoft Teams to Yoom.
・Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
・Branching is an operation available on the Mini plan and above. On the Free plan, the configured Flowbot operation will result in an error.
・Paid plans, including the Mini plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.
・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
・The shortest available trigger interval varies by plan.