When a resume is received in Gmail, use AI to tag it and add it to the recruiting tracker in Google Sheets
When a resume is received in Gmail, use AI to tag it and add it to the recruiting tracker in Google Sheets
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Google Sheets &
Gmail
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■Overview
During the hiring process, manually reviewing and transcribing information from the many resumes received via Gmail can take a significant amount of time.
Manual work can also lead to missed information and data entry errors, potentially impacting the hiring process.
This workflow resolves these challenges by using AI to automatically tag the contents of resumes received via Gmail and add them to a hiring management sheet in Google Sheets.
Manual work can also lead to missed information and data entry errors, potentially impacting the hiring process.
This workflow resolves these challenges by using AI to automatically tag the contents of resumes received via Gmail and add them to a hiring management sheet in Google Sheets.
■Who this template is recommended for
- Recruiters who spend too much time managing and transcribing resumes received via Gmail
- HR professionals who want to use AI to automatically tag information from resumes
- Managers looking to streamline hiring management with Google Sheets
■Benefits of using this template
- Automate the process from receiving resumes in Gmail to adding information to Google Sheets, reduce the time spent on manual tasks, and focus on core responsibilities.
- AI-powered tagging and automatic transcription help reduce the risk of human errors, such as missed information and data entry mistakes.
■Flowbot steps
- First, connect Gmail and Google Sheets to Yoom.
- Next, select Gmail as the trigger and set the action to “When an email matching specific keywords is received.”
- Next, configure the OCR feature in the operation and use the “Extract text from images and PDFs” action to extract the required information from the attached resume.
- Next, configure the text generation feature in the operation and use the “Generate text” action to have AI generate tags based on the extracted information.
- Finally, select Google Sheets in the operation and use the “Add a record” action to add the extracted information and generated tags to the hiring management sheet.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options for this workflow
- In the Gmail trigger settings, specify the keywords used to identify resume emails, such as “Resume submission” or “Application documents.”
- In the OCR settings, specify additional fields to extract from resumes, the AI model to use, and the language of the documents to be processed.
- In the text generation settings, specify the character limit for generated tags, the prompt for the tags, and the output language.
- In the Google Sheets operation settings, specify the ID of the hiring management sheet where the information will be added and the values for the records to be added.
■Notes
- Connect both Gmail and Google Sheets to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- OCR may not be able to read data exceeding 6,500 characters or documents with small text.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File size limits.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Row Is Added
When a Row Is Updated
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Set a Value in a Cell
Get Values
Clear Values
Create a New Spreadsheet
Copy a Sheet (Tab)
Add a New Sheet (Tab)
Delete Sheet (Tab)
Replace Values
Update Sheet Name
Delete Rows
Get Spreadsheet Info
Get Sheet Names
Apply a Formula to a Range
Enter Values in a Range
Embed an Image in a Cell
Sort by Specific Column
Hide a Sheet
Add a Note to the Specified Cells
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd Rows
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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