Send a Gmail notification when a message is posted in Microsoft Teams
Send a Gmail notification when a message is posted in Microsoft Teams
Launch this workflow to connect
Microsoft Teams &
Gmail
!
■Overview
Have you ever missed an important message in Microsoft Teams because you were busy with other tasks? When you use multiple tools, it’s easy to overlook information or spend extra time copying and pasting data. With this workflow, you can automatically send the contents of messages posted to a specific Microsoft Teams channel to Gmail. By automating information sharing between Microsoft Teams and Gmail, you can stay on top of important communications and improve collaboration efficiency.
■Who is this template for?
- Anyone who wants to automate Gmail notifications to avoid missing messages in Microsoft Teams
- Anyone who wants to improve operational efficiency by eliminating the need to check information across Microsoft Teams and Gmail
- Administrators who want to eliminate manual information sharing and build a reliable process without gaps or oversights
■Benefits of using this template
- Messages posted in Microsoft Teams are automatically sent to Gmail, helping prevent missed information and ensuring reliable information sharing.
- You no longer need to manually transfer information from Microsoft Teams to Gmail, reducing the time spent on routine tasks and allowing you to focus on more important work.
■Workflow
- First, connect Microsoft Teams and Gmail to Yoom.
- Next, select Microsoft Teams as the trigger and set the action to “When a message is sent to a channel.”
- Finally, set Gmail’s “Send an email” action as the operation and create an email that notifies recipients of the Microsoft Teams post.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes information within the workflow after the trigger runs.
■Customizing this workflow
- In the Microsoft Teams trigger settings, enter the team ID and channel ID you want to monitor. This allows you to send Gmail notifications only for posts in specific channels.
■Notes
- Connect both Microsoft Teams and Gmail to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
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Microsoft Teams
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Gmail
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Microsoft Teams
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Get Teams
Get Team Members
Get Channel List
Post a Message to a Channel
Send Message to Chat
Retrieve a List of Chats
Create Channel
Post a Message to a Channel (Mention a Channel)
Get User Presence
Reply to a Message Posted to a Channel
Create a Calendar Event
Get Folder Information
Download File
Add Member to Team
Get Replies to a Specific Message
Get Messages in a Specific Channel
Get User Information
Update Calendar Event
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific Channel
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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