When an event is added to Google Calendar, send a bulk email to list members via Outlook
When an event is added to Google Calendar, send a bulk email to list members via Outlook
Launch this workflow to connect
Microsoft Outlook &
Google Calendar
!
■Overview
When you create a new event in Google Calendar, do you open Outlook each time to manually send invitation emails to attendees? When recipients are managed in a list, contacting each person individually can be time-consuming and increases the risk of missing someone. With this workflow, you can use the creation of an event in Google Calendar as a trigger to automatically send bulk emails from Outlook based on a list in Google Sheets. Streamline tasks such as sending recurring meeting invitations.
■Recommended for
- Anyone who manually sends meeting or event invitations using Google Calendar and Outlook
- Anyone who wants to streamline bulk email sending to lists managed in Google Sheets
- Anyone looking to prevent incorrect email addresses and missed messages caused by manual work
■Benefits of this template
- Save time on sending invitations by automatically emailing everyone on the list as soon as you create an event in Google Calendar.
- Prevent human errors such as incorrect email addresses and missed messages caused by manual work, ensuring reliable communication.
■Flowbot steps
- First, connect Google Sheets, Google Calendar, and Outlook to Yoom.
- Next, select Google Calendar as the trigger and set the action to “When an event is created.”
- Then, select Google Sheets as an operation and use the “Get multiple records” action to retrieve the recipient list.
- Finally, select Outlook as an operation, set the “Send an email” action, and email the members in the retrieved list.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- In the action that retrieves the email recipient list from Google Sheets, set the ID and sheet name (tab name) of the spreadsheet you want to use.
- You can dynamically customize the subject and body of emails sent from Outlook by inserting details such as the event name and date from Google Calendar, as well as names and other information retrieved from Google Sheets.
■Notes
・Connect Google Calendar, Google Sheets, and Outlook to Yoom.
・Microsoft 365 (formerly Office 365) offers plans for home use and business use (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail.
・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
・The shortest available trigger interval varies by plan.
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About the Apps
Microsoft Outlook
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About the apps you use
Microsoft Outlook
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
When an Event Is Created
When a Schedule Is Updated
When a Schedule Is Deleted
Flowbot operations
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Delete Event from a Specific User's Calendar
Update Event in a Specific User's Calendar
Delete Event from My Calendar
Update Event in My Calendar
Create Task (with Reminder Settings)
Create a Task (Reminders Not Supported)
Search Events in My Calendar
Search Events in a Specific User's Calendar
Find Meeting Times
Get Calendar View
Retrieve Mail Messages
Move Message
Retrieve a Specific Message
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified Group
Flowbot triggers
When an Event Is CreatedWhen a Schedule Is UpdatedWhen a Schedule Is Deleted
Flowbot operations
Get Event DetailsChange Calendar Sharing SettingsAdd the Specified Calendar to the Calendar ListRemove a Calendar from the Calendar ListDelete EventUpdate EventList EventsCreate All-day EventCreate Event Without Google MeetCreate EventCreate All-day Event Without Google MeetSearch EventsCreate a Recurring EventCreate a Recurring All-day EventUpdate All-day EventChange Event OrganizerGet Event List (Regular Events Only)Update Event Without Google MeetDelete CalendarUpdate CalendarGet Calendar ListCreate CalendarGet Busy Time for the Specified CalendarMore inspiration for you
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