When Gmail receives an email matching specific conditions, summarize it with OpenAI and notify Slack
When Gmail receives an email matching specific conditions, summarize it with OpenAI and notify Slack
Launch this workflow to connect
Gmail &
OpenAI &
Slack
!
■Overview
Do you spend too much time finding important emails among the many you receive each day, understanding their content, and sharing it with your team? In particular, manually entering information received in Gmail into OpenAI for summarization and then sharing it in Slack can be time-consuming and may lead to missed follow-ups. This workflow uses the receipt of a specific email in Gmail as a trigger, automatically summarizes its content with OpenAI, and sends a notification to Slack—helping streamline your email management.
■Who should use this template
- Anyone who wants to efficiently identify important information from the large volume of emails received in Gmail
- Anyone who wants to automate email summarization with OpenAI and share information with their team faster
- Anyone who currently connects Gmail and OpenAI manually and is considering automating routine tasks
■Benefits of using this template
- Automate everything from checking emails in Gmail and summarizing them with OpenAI to sending notifications in Slack, reducing the time spent on manual work
- Automated processing helps prevent human errors, such as overlooking important emails or failing to share information with the team
■How the flow works
- First, connect Gmail, OpenAI, and Slack to Yoom
- Next, select Gmail as the trigger, set the “When an email matching specific keywords is received” action, and specify the target keywords
- Then, set up the branching feature in Operations to determine whether to proceed with subsequent processing based on conditions such as the content of the received email
- Next, select OpenAI in Operations and set the “Generate text (Chat completion)” action to summarize the body of the received email
- Finally, set the Slack “Send a message to a channel” action in Operations and send the summary to the specified channel
■Customization options
- With the branching feature, you can set custom conditions for running the workflow, such as when the sender or subject of an email contains specific words
- For the Slack message action, you can specify any channel ID as the notification destination
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Notes
- Connect each of Gmail, OpenAI, and Slack to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- To run ChatGPT (OpenAI) actions, you need a paid OpenAI API plan. (You must be able to make payments when the API is used.) For details, see OpenAI pricing plans.
- Branching is an operation available on the Personal plan and higher. On the Free plan, operations configured in the flow bot will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are restricted by plan. For details, see the pricing plans page.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
When a Message Reaction Is Removed (Webhook)
When a Posted Message Is Updated (Webhook)
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Generate Image from Text
Upload File
Create Assistant (Assistants API V2)
Create Thread (Assistants API V2)
Add Message to Thread (Assistants API V2)
Run Assistant (Assistant API V2)
Get Latest Messages in Thread (Assistant API V2)
Create Vector Store (Assistant API V2)
Add Files to Vector Store (Assistant API V2)
Delete Vector Store (Assistant API V2)
Check Execution Status (Assistants API V2)
Text Generation (Chat Completion)
Run Web Search (Responses API)
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
There is no action.
Flowbot operations
Generate Image from TextUpload FileCreate Assistant (Assistants API V2)Create Thread (Assistants API V2)Add Message to Thread (Assistants API V2)Run Assistant (Assistant API V2)Get Latest Messages in Thread (Assistant API V2)Create Vector Store (Assistant API V2)Add Files to Vector Store (Assistant API V2)Delete Vector Store (Assistant API V2)Check Execution Status (Assistants API V2)Text Generation (Chat Completion)Run Web Search (Responses API)Generate Model Response (Responses API)Retrieve Model Response (Responses API)Delete Model Response (Responses API)Cancel Model Response (Responses API)List Model Responses (Response API)Generate VideoConvert Audio to TextEdit ImageEdit Image (GPT Image Model)Edit Image (Using File ID)Upload File (by Purpose)Create SessionRun SessionRetrieve Session
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List AccessMore inspiration for you
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