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When using Notion with your team, have you ever felt like you forgot to inform members about new information being added or that sharing manually takes too much time?
The solution to these challenges is the automatic integration of Notion and Microsoft Teams using Yoom.With this system, you can automatically send notifications to Microsoft Teams when new information is added to a Notion database.
This makes information sharing smoother across the team, reducing the burden of missed communications and verification tasks.
Additionally, it helps prevent overlooking tasks and is expected to improve work efficiency.
In this article, we will explain in detail how anyone can easily set up notifications to Microsoft Teams when information is added to any Notion database.
This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily implement it.
You can start right away using the template below, so please give it a try!
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
[What is Yoom]
Now, let's explain how to use the no-code tool Yoom to "notify Microsoft Teams when information is added to any database in Notion".
It is possible to achieve this by receiving the addition of records to a Notion database using Notion's API and notifying the specified channel in Microsoft Teams with the content of the records registered in Notion using the API provided by Microsoft Teams.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily achieved without programming knowledge.
The general flow setting is as follows.
If you are not using Yoom, please register for free from here.
If you are already using Yoom, please log in.
First, link Notion and Google Calendar with Yoom.
After logging into Yoom, click "+ Add" from the "My Apps" menu on the left.
When the search window appears, enter the app name and search.
※ Before linking as My App, create the data page to be used in the flow.
Enter your Notion login information and click "Select Page".
Proceed to the next step to display a list of pages created in Notion.
The pages with checks here are linked with Yoom.
If you create a page to be used in the flow after linking as My App, you need to re-link and check it.
Click "Allow Access" to complete the My App linking between Yoom and Notion.
Log in to your Microsoft account.
Enter the Microsoft account information you want to link, and it will automatically complete the linking with Yoom.
No complicated settings are required!
At the same time as linking the app, create a channel to receive notifications.
※ Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Return to the Yoom screen and confirm that it has been added to the My Apps list.
Once confirmed, the preparation is complete. Next, move on to the detailed flow settings, and click "Try it" on the banner below to copy the template.
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
The initial setting is "When a page in a specific database is created or updated".
First, confirm the linking.
On the first page, confirm the Notion account information linked as My App.
You can also change the title, so if necessary, modify it to something easy to understand and proceed to the next step.
Next, set the trigger activation interval.
The trigger activation interval can be set from 5 to 60 minutes, but depending on the Yoom subscription plan, it may not be selectable, so be careful.
After entering the Notion database ID to be used for the trigger, create or update an item on that page and click "Test".
If the test is successful, you can obtain an output reflecting the Notion information.
Click "Save" to complete the trigger settings.
Next, set up to notify Microsoft Teams with Notion information.
On the first page, as with Notion, confirm the title modification and account information.
Next, set the content to be notified.
After specifying the team ID and channel ID, create a message using the output.
The part where the output is entered changes according to the obtained information.
The test was successful, and the message was notified as specified.
You can see that the output is notified as the Notion URL obtained.
Click "Save" to complete all settings.
Finally, turn on the trigger to activate the flow.
Now, the creation and update of the Notion database will be notified to Microsoft Teams.
The flow you set is as follows.
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
Once you become familiar with operating Yoom, try arranging the flow to make it even more user-friendly.
If you manage tasks with Notion, you can change the notification destination based on priority. Additionally, you can use AI to notify summarized information.
Refer to the following to achieve "It would be great if it were just a little more like this."
When managing tasks with Notion, there are times when task priorities differ, right?
In such cases, try using branching to change the notification destination!
Note that branching is a feature available in plans above the mini plan. If you are on the free plan, the flow bot you set will result in an error, so please be careful.
Paid plans offer a two-week free trial during which you can use the branching feature.
For high-priority tasks, you can notify the personal channels of supervisors or responsible persons to reduce the possibility of oversight.
Conversely, for medium or low-priority tasks, you can notify the entire team's channel and adopt a "whoever can, does" style.
You can also use AI to notify summarized information from Notion to Microsoft Teams.
For example, if the information aggregated in Notion is an inquiry, being notified of the pre-summarized content will allow for quick decisions like "I should respond quickly."
Besides the flow introduced this time, you can achieve various business automations by utilizing the APIs of Notion and Microsoft Teams.
All can be used with simple settings, so if there's anything you're interested in, please give it a try!
This is a flow bot that links Notion and Microsoft Teams to notify updates or add information to the Notion database.
■Overview
This is a flow that adds content posted in a specific room on Microsoft Teams to a Notion database.
■Recommended for
1. Those who communicate through Microsoft Teams
・Sales representatives using Microsoft Teams for customer interactions
・Administrative staff sending internal communications via Microsoft Teams for customer interactions
2. Those utilizing Notion for work
・Those using Notion for data management
■Benefits of using this template
Notion allows for the creation of flexible databases tailored to business needs, making data management easier. However, manually adding data to Notion can take time away from tasks that require more focus, leading to inefficiency.
This template enables automatic addition of content posted on Microsoft Teams to Notion, eliminating the need for manual operations in Notion and improving work efficiency.
■Notes
・Please link both Microsoft Teams and Notion with Yoom.
・Microsoft365 (formerly Office365) has both personal and general business plans (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・AI operations are available only with the Team Plan and Success Plan. For Free Plan and Mini Plan users, the operation of the flow bot set will result in an error, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This is a flow that notifies Microsoft Teams when meeting minutes are created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing meeting minutes in Notion
・Those who want to quickly inform team members when meeting minutes are completed
・Those who want to automatically share links to meeting minutes on Microsoft Teams for easy access
・Those who want to streamline the manual sharing process after creating meeting minutes
2. Meeting participants or organizers
・Those who want to know when meeting minutes are completed after a meeting
・Those who want to check the latest meeting minutes on Microsoft Teams
・Those who want to prevent missing out on reviewing meeting minutes
■Benefits of using this template
Notion is a convenient tool for team information sharing and document management, but there is a risk of missing important information if new updates go unnoticed. Ideally, important information like internal meeting minutes should be promptly accessible to all team members.
By utilizing this flow, a notification is sent to a Microsoft Teams channel the moment meeting minutes are created, allowing all team members to immediately recognize and review the minutes. This enhances information sharing efficiency, promotes quick decision-making, and contributes to overall team productivity improvement.
■Important Notes
・Please integrate both Notion and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan.
■Overview
This flow allows you to automatically notify Microsoft Teams of task progress in Notion without any omissions. With this automation, all team members can accurately grasp the latest progress, facilitating smooth information sharing.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
This is a flow bot that integrates with a task management tool to add information to a Notion database when a task is registered.
■Overview
This is a flow to add tasks to Notion when they are registered in ClickUp.
■Recommended for
1. Those who utilize ClickUp for work
・Those who break down tasks by person in charge
・Those who check the progress of projects
2. Those who use Notion's database
・Those who accumulate information related to tasks
・Those who utilize it for centralized information management
■Benefits of using this template
ClickUp is a tool that can be used to visualize tasks related to projects and understand their progress.
By further utilizing Notion to manage detailed information related to tasks, you can efficiently solve tasks.
However, manually registering tasks from ClickUp to Notion each time can hinder productivity.
This flow is suitable for those who want to create an environment where the entire team can focus on solving tasks.
By using this flow, you can automatically register the contents of ClickUp tasks in Notion, eliminating manual work.
Automating input tasks allows you to use quoted information for registration, which helps prevent human errors caused by manual work.
Additionally, by saving time on tasks and using it for other core operations, you can quickly solve tasks, leading to increased productivity.
■Notes
・Please integrate ClickUp and Notion with Yoom.
■Overview
This is a flow that adds tasks to Notion when they are registered in Zoho CRM.
■Recommended for
1. Those who use Zoho CRM for business
・Those managing tasks arising with clients
・Sales teams utilizing Zoho CRM for sales activities
2. Those who manage tasks with Notion
・Those who centrally manage team tasks in Notion
・Those who link tasks added to Zoho CRM with Notion
■Benefits of using this template
Zoho CRM is a system that allows for the management of customer information and tracking of deals, enabling the registration of tasks necessary for sales activities, thus facilitating smooth sales operations.
However, when managing tasks using multiple tools, the data integration work that occurs each time can be cumbersome.
This template allows tasks to be automatically added to Notion records when they are registered in Zoho CRM.
If you centrally manage team tasks in Notion, you no longer need to manually transfer task information from Zoho CRM each time, thus streamlining management tasks.
Additionally, it can prevent input errors and omissions, allowing for smoother task management.
■Notes
・Please integrate both Zoho CRM and Notion with Yoom.
■Overview
When a new task is added in Asana, it will also be automatically added to Notion.
This flow reduces the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Notion.
This is a flow bot that automatically sends notifications when task progress is updated in Notion.
■Overview
This flow allows you to automatically notify Microsoft Teams of task progress in Notion without any omissions. With this automation, all team members can accurately grasp the latest progress, facilitating smooth information sharing.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
In this flow, when you update task progress in Notion, a notification is automatically sent to Slack. This automation allows you to keep track of the project's current status without any omissions, preventing communication gaps and delays.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
In this flow, when the progress of a task changes in Notion, a notification is automatically sent to Chatwork, allowing the entire team to seamlessly grasp the progress of work. This automation speeds up information sharing and prevents communication gaps.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
You can send an email when the status is changed or updated, which will prevent work from being overlooked and enable quick measures and responses.
■Overview
The flow "Send an email via Gmail when the status is changed in Notion" is a business workflow that streamlines project and task management.
It automatically sends notification emails to relevant members through Gmail, triggered by status updates in Notion.
This eliminates the need for manual notification tasks, facilitating smooth information sharing.
By utilizing Yoom, the integration between Notion and Gmail is easily achieved, supporting the efficiency of daily operations.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Send an email with Outlook when the status is updated in Notion" streamlines the task of sending emails.
Since emails are sent automatically upon detecting a status update, the workload is reduced.
■Recommended for
■Benefits of using this template
By integrating Notion with Outlook, you can send emails in response to status changes, preventing any oversight in tasks.
This allows for quick measures and responses, ensuring a smooth workflow.
Additionally, this integration enables consistent information sharing, which is useful when sharing information with clients.
Furthermore, as manual email sending is no longer necessary, work efficiency improves, allowing more time to be allocated to other tasks.
Utilizing this flow can enhance the productivity of the entire team, enabling more effective business operations.
This is a flow bot that notifies Microsoft Teams when new deals or specific transactions are registered.
■Overview
This is a flow that adds an issue to Backlog based on the content of a new message posted in Microsoft Teams.
You don't need to manually check the content of new messages, as issues are automatically added to Backlog, preventing any gaps or omissions in information management.
Feel free to modify the content registered in Backlog as needed.
■Notes
・Please integrate Yoom with both Backlog and Microsoft Teams.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that adds messages posted in Microsoft Teams to Miro.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for seamless integration between apps.
■Recommended for
1. Those who use Microsoft Teams for work
・Those who propose ideas in Microsoft Teams
・Those who want to utilize ideas and debate content posted in Microsoft Teams in other apps
2. Those who use Miro for work
・Those who want to visualize discussions and ideas from Microsoft Teams and share them with the entire team
・Marketing personnel who want to quickly visualize discussion content for task management and strategy formulation
・Managers of distributed teams looking to enhance collaboration in remote environments
■Benefits of using this template
By using this flow, you can automatically create sticky notes in Miro from messages posted in Microsoft Teams.
It facilitates team information sharing by centrally managing the history of important conversations and ideas.
Additionally, it saves time and prevents human error by eliminating the need for manual transcription work.
■Notes
・Please integrate both Microsoft Teams and Miro with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow that adds a task to Asana when a new message is sent to Microsoft Teams. The content of the task to be added can be freely customized.
■Notes
・Please connect both Microsoft Teams and Asana with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
This is a flow bot that notifies another chat tool of the message content when a message is sent to a specific Microsoft Teams channel.
◼️Overview
This is a flow that, upon receiving an email in Outlook, uses AI to extract and summarize the content of the email, and then notifies Microsoft Teams.
By utilizing AI for data extraction, it eliminates the need for complex regular expression settings to obtain names, email addresses, and addresses within the email, allowing for a more streamlined flow bot.
◼️Notes
・For information on how to forward emails from Microsoft Outlook and activate the email trigger, please refer to here.
・AI operations are features available only in the Team Plan and Success Plan. For Free Plan and Mini Plan users, the flow bot operations you set will result in an error, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Microsoft365 (formerly Office365) has both a Home Plan and a General Business Plan (Microsoft365 Business). If you are not subscribed to the General Business Plan, authentication may fail.
■Overview
The "Summarize Discord Post Messages and Notify Microsoft Teams" workflow contributes to faster information sharing.
By summarizing content on Discord and then notifying, the readability of information is improved.
■Recommended for
■Benefits of using this template
By summarizing Discord post messages and notifying Microsoft Teams, you can streamline information sharing across multiple platforms.
Utilizing this flow ensures that team members using different tools do not miss important information.
The speed of information sharing improves, and the response time to issues accelerates.
Additionally, since notifications are automatically sent to Microsoft Teams, manual information transcription tasks are reduced, increasing efficiency.
As a result, you will save time and be able to focus on other important tasks.
■Overview
The workflow "Summarize Google Chat posts and notify Microsoft Teams" helps to speed up information sharing and reduce workload.
By being able to notify with a summary, the readability of the information will also improve.
■Recommended for
■Benefits of using this template
By linking Google Chat and Microsoft Teams, there is the benefit of being able to quickly check the posted content.
This enables smooth responses.
By taking appropriate actions according to the situation, the team's cooperation system will be strengthened, and the project's progress will become smoother.
It also contributes to smoother communication among members.
Based on the information notified to Microsoft Teams, discussions and information sharing can be conducted on the spot, strengthening the collaboration among members.
By integrating tools, you can unify your work environment and improve work efficiency.
■Overview
This is a flow that automatically uploads attachments received via email to OneDrive and notifies Microsoft Teams.
■Recommended for
1. Companies or teams that frequently receive files via email
2. Companies or teams using OneDrive
3. Companies or teams using Microsoft Teams
4. Individuals promoting system integration and process automation
■Benefits of using this template
・It significantly improves work efficiency by eliminating the need for manual file uploads and notification tasks.
・Files are safely stored in OneDrive, ensuring data consistency and accuracy, and enabling smooth file management and information sharing.
・It allows for quick response and effective resource management, potentially improving overall business productivity.
■Notes
・Please integrate both OneDrive and Microsoft Teams with Yoom.
・Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that uploads files received via email to Microsoft SharePoint and notifies Microsoft Teams.
■Recommended for
1. Those who frequently receive files via email and need to share them with their team
2. Those who want to streamline file sharing and project management
3. Those who communicate using Microsoft Teams
■Benefits of using this template
・It eliminates the hassle of manually uploading files and sending notifications, significantly improving work efficiency.
・By integrating tools such as email, SharePoint, and Microsoft Teams, the work environment is centralized, enhancing work efficiency.
・It reduces information scattering and task duplication, improving productivity.
■Notes
・Please integrate Yoom with both Microsoft SharePoint and Microsoft Teams.
・Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
When new information is added to the Notion database, sending a notification to Microsoft Teams makes it easier for the entire team to stay updated. Additionally, it prevents delays and miscommunication, enabling smooth communication.
For example, when new tasks or project progress are recorded in Notion, notifications in Microsoft Teams allow stakeholders to quickly grasp the situation.
Previously, it was necessary to communicate via email or individual chats, but with automatic notifications, disputes over "who said what" might be reduced.
Moreover, members who see the notification on Microsoft Teams can immediately add comments or reactions, consolidating necessary information in one place and making information management easier!
By integrating Notion with Microsoft Teams, the hassle of switching between multiple tools is reduced, streamlining the workflow.
Many companies manage tasks and knowledge in Notion and conduct daily interactions in Microsoft Teams, so connecting these two significantly reduces the time spent searching for necessary information.
For instance, when the sales team adds customer information to Notion, if that information is notified in Microsoft Teams, it can be immediately shared internally, allowing for swift responses. By eliminating the need to manually report to members or send information via chat or email, more time can be allocated to more important tasks.
Furthermore, conversations can start based on notifications, and the next actions can be quickly determined, which is expected to smoothen the workflow.
Automatically notifying Microsoft Teams of Notion data reduces the effort of information sharing and smoothens communication within the team.
With Yoom, you can set up app integration with simple operations, even without programming knowledge.
If you feel like "I want to share information effortlessly" or "I want to make operations more efficient," using Yoom is recommended! Try it free for two weeks first.
Why not take the first step towards making your work more comfortable with Yoom?
