When a file is stored in a specific folder on Google Drive, store the file name and the file itself in the pre-prepared Yoom database.

■Overview

This is a flow to store information of files stored in a specific folder on Google Drive into databases such as Yoom.

■Preparation

・Prepare databases such as Yoom database in advance to store values.

■Creation Method

① Select Google Drive from the app trigger, configure the following settings, and save.

・Trigger Action: When a new file or folder is created in a specific folder

・Trigger Interval: Set to the shortest interval of 5 minutes by default.

・Folder ID: Click the field and select the specified folder from the displayed options.

・Test: Store any file in the target folder once and test to retrieve information.

② Press the + mark under the trigger, select Google Drive from the operations to integrate with the app, configure the following settings, and test/save.

・Action: Download image files or PDF files

・File ID: Embed the output of the file ID obtained in step ① as {{File ID}}.

※ For settings on embedding outputs, please refer here. https://intercom.help/yoom/ja/articles/8223528

③ Press the + mark, select an operation to manipulate/transform data, configure the following settings, and test/save.

・Transformation Type: File name transformation

・Value for File Name Transformation: Select the file obtained from Google Drive from the options.

・Transformed File Name: Embed the output of the file name obtained in step ① as {{File Name}}.

・Output Name: Assign an easy-to-understand output name. (By default, it is labeled as "File after File Name Transformation")

④ Press the + mark, select Yoom from the operations to manipulate the database, configure the following settings, and test/save.

・Action: Add a record

・Project/Database/Table: Select up to the point where the desired table is included from each hierarchy.

・Values for the Record to be Added: Embed the file name or URL obtained in step ① and the file obtained in step ③ according to the displayed item names.

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About Apps

Google Drive

Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.

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After the Zoom meeting ends, obtain the recording file and store it in Google Drive.

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Trigger Title

New File or Folder Created

When a new file or folder is created in a specified folder

When a specific file is created or updated

Action Title

Create Folder

Duplicate file

Search Files and Folders in a Specific Folder

Delete File

Upload File

Download File

Download Google Sheets file

Download Google Slides

Download Google Docs document

List files and folders in a specific folder

Rename File

Get file/folder info

Convert Excel File to Google Sheets

Convert CSV File to Google Sheets

Grant File or Folder Permissions to a User

Move File to Trash

List permissions for a file or folder

Update description for a file or folder

Move file to a different folder

Create a shortcut to a file

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List folders in a specific folder

Convert a file to Google Docs

Download a Google Sheet (specify sheet)

Change sharing to "Anyone with the link"

Search files and folders in a specific folder (excluding Trash)

Convert a presentation file to Google Slides

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Remove permissions from a file or folder

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Copy file (detailed options)

Search for Files and Folders