When a file is stored in a specific folder on Google Drive, store the file name and the file itself in the pre-prepared Yoom database.

■Overview

This is a flow to store information of files stored in a specific folder on Google Drive into databases such as Yoom.

■Preparation

・Prepare databases such as Yoom database in advance to store values.

■Creation Method

① Select Google Drive from the app trigger, configure the following settings, and save.

・Trigger Action: When a new file or folder is created in a specific folder

・Trigger Interval: Set to the shortest interval of 5 minutes by default.

・Folder ID: Click the field and select the specified folder from the displayed options.

・Test: Store any file in the target folder once and test to retrieve information.

② Press the + mark under the trigger, select Google Drive from the operations to integrate with the app, configure the following settings, and test/save.

・Action: Download image files or PDF files

・File ID: Embed the output of the file ID obtained in step ① as {{File ID}}.

※ For settings on embedding outputs, please refer here. https://intercom.help/yoom/ja/articles/8223528

③ Press the + mark, select an operation to manipulate/transform data, configure the following settings, and test/save.

・Transformation Type: File name transformation

・Value for File Name Transformation: Select the file obtained from Google Drive from the options.

・Transformed File Name: Embed the output of the file name obtained in step ① as {{File Name}}.

・Output Name: Assign an easy-to-understand output name. (By default, it is labeled as "File after File Name Transformation")

④ Press the + mark, select Yoom from the operations to manipulate the database, configure the following settings, and test/save.

・Action: Add a record

・Project/Database/Table: Select up to the point where the desired table is included from each hierarchy.

・Values for the Record to be Added: Embed the file name or URL obtained in step ① and the file obtained in step ③ according to the displayed item names.

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What is Yoom hyperautomation?

Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated.
With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.

Learn more about Yoom

Don't Just Connect Apps—Automate Everything

Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.

Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.

Learn more about Yoom

About the Apps You Use

Google Drive

Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.

Related apps

Google Drive

Templates using

Create a record in Notion when a new file is added to Google Drive.

Try it

View details Try it

Add files to Google Drive using form responses and register leads in Salesforce.

Try it

The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.

View details Try it

After the Zoom meeting ends, obtain the recording file and store it in Google Drive.

Try it

After a meeting ends on Zoom, this flow retrieves the recording file and uploads it to a specified folder in Google Drive. The file is automatically stored after the meeting, reducing manual effort.

View details Try it

View all related templates

About the apps you use

Google Drive

see details

Templates

Create a record in Notion when a new file is added to Google Drive.

Try it

View details Try it

Create a record in Notion when a new file is added to Google Drive.

Add files to Google Drive using form responses and register leads in Salesforce.

Try it

The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.

View details Try it

Add files to Google Drive using form responses and register leads in Salesforce.

After the Zoom meeting ends, obtain the recording file and store it in Google Drive.

Try it

After a meeting ends on Zoom, this flow retrieves the recording file and uploads it to a specified folder in Google Drive. The file is automatically stored after the meeting, reducing manual effort.

View details Try it

After the Zoom meeting ends, obtain the recording file and store it in Google Drive.

Similar apps

see details

Templates

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Related apps

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API Actions That can be No-Code

Executable API actions

Flowbot triggers

New File or Folder Created

When a new file or folder is created in a specific folder

Specific File Created or Updated

Flowbot operations

Create Folder

Copy File

Search Files and Folders in a Specific Folder

Delete File

Upload File

Download a file

Download a Google Sheet

Download a Google Slides presentation

Download a Google Docs document

List files and folders in a specific folder

Rename File

Get File or Folder Information

Convert Excel File to Google Sheets

Convert CSV File to Google Sheets

Grant File or Folder Permissions to a User

Move file to Trash

List permissions for a file or folder

Update description for a file or folder

Move file to a different folder

Create a shortcut to a file

Configure download and copy permissions

List folders in a specific folder

Convert a text file to Google Docs

Download a Google Sheet (specify sheet)

Change sharing to "Anyone with the link"

Search files and folders in a specific folder (excluding Trash)

Convert a presentation file to Google Slides

Convert a PDF file to Google Docs

Grant file or folder permissions to a specific organization

Update a specific file

Remove permissions from a file or folder

Create a shared drive

Search shared drives

Copy File

Flowbot triggers

New File or Folder Created

When a new file or folder is created in a specific folder

Specific File Created or Updated

Flowbot operations

Create Folder

Copy File

Search Files and Folders in a Specific Folder

Delete File

Upload File

Download a file

Download a Google Sheet

Download a Google Slides presentation

Download a Google Docs document

List files and folders in a specific folder

Rename File

Get File or Folder Information

Convert Excel File to Google Sheets

Convert CSV File to Google Sheets

Grant File or Folder Permissions to a User

Move file to Trash

List permissions for a file or folder

Update description for a file or folder

Move file to a different folder

Create a shortcut to a file

Configure download and copy permissions

List folders in a specific folder

Convert a text file to Google Docs

Download a Google Sheet (specify sheet)

Change sharing to "Anyone with the link"

Search files and folders in a specific folder (excluding Trash)

Convert a presentation file to Google Slides

Convert a PDF file to Google Docs

Grant file or folder permissions to a specific organization

Update a specific file

Remove permissions from a file or folder

Create a shared drive

Search shared drives

Copy File