When a file is stored in a specific folder on Google Drive, store the file name and the file itself in the pre-prepared Yoom database.
When a file is stored in a specific folder on Google Drive, store the file name and the file itself in the pre-prepared Yoom database.
Launch this workflow to connect
Google Drive
!
■Overview
This is a flow to store information of files stored in a specific folder on Google Drive into databases such as Yoom.
■Preparation
・Prepare databases such as Yoom database in advance to store values.
■Creation Method
① Select Google Drive from the app trigger, configure the following settings, and save.
・Trigger Action: When a new file or folder is created in a specific folder
・Trigger Interval: Set to the shortest interval of 5 minutes by default.
・Folder ID: Click the field and select the specified folder from the displayed options.
・Test: Store any file in the target folder once and test to retrieve information.
② Press the + mark under the trigger, select Google Drive from the operations to integrate with the app, configure the following settings, and test/save.
・Action: Download image files or PDF files
・File ID: Embed the output of the file ID obtained in step ① as {{File ID}}.
※ For settings on embedding outputs, please refer here. https://intercom.help/yoom/en/articles/8223528
③ Press the + mark, select an operation to manipulate/transform data, configure the following settings, and test/save.
・Transformation Type: File name transformation
・Value for File Name Transformation: Select the file obtained from Google Drive from the options.
・Transformed File Name: Embed the output of the file name obtained in step ① as {{File Name}}.
・Output Name: Assign an easy-to-understand output name. (By default, it is labeled as "File after File Name Transformation")
④ Press the + mark, select Yoom from the operations to manipulate the database, configure the following settings, and test/save.
・Action: Add a record
・Project/Database/Table: Select up to the point where the desired table is included from each hierarchy.
・Values for the Record to be Added: Embed the file name or URL obtained in step ① and the file obtained in step ③ according to the displayed item names.
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About the Apps
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Google Drive
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About the apps you use
Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
see detailsTemplates
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a new file or folder is created in a specified folder
When a specific file is created or updated
When a file containing specific keywords is created
Flowbot operations
Create Folder
Duplicate file
Search Files and Folders in a Specific Folder
Delete File
Upload File
Download file
Download Google Sheets file
Download Google Slides
Download Google Docs file
List files and folders in a specific folder
Rename File
Get file/folder info
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Get list of file or folder permissions
Update description for a file or folder
Flowbot triggers
New File or Folder CreatedWhen a new file or folder is created in a specified folderWhen a specific file is created or updatedWhen a file containing specific keywords is created
Flowbot operations
Create FolderDuplicate fileSearch Files and Folders in a Specific FolderDelete FileUpload FileDownload fileDownload Google Sheets fileDownload Google SlidesDownload Google Docs fileList files and folders in a specific folderRename FileGet file/folder infoConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashGet list of file or folder permissionsUpdate description for a file or folderChange File Destination FolderCreate a shortcut to a fileConfigure download and copy permissionsList folders in a specific folderConvert a file to Google DocsDownload a Google Sheet (specify sheet)Change sharing to "Anyone with the link"Search files and folders in a specific folder (excluding Trash)Convert a presentation file to Google SlidesConvert a PDF file to Google DocsGrant file or folder permissions to a specific organizationUpdate a specific fileRemove permissions from a file or folderCreate a shared driveSearch shared drivesCopy file (detailed options)Search files and foldersMore inspiration for you
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