When a Google Meet meeting ends, use AI to generate meeting minutes from the audio data and send them to Discord
When a Google Meet meeting ends, use AI to generate meeting minutes from the audio data and send them to Discord
Launch this workflow to connect
Google Meet &
Discord &
Google Docs &
Google Drive
!
■Overview
Creating meeting minutes and sharing information after online meetings can be time-consuming and tedious. In particular, after a Google Meet meeting, manually transcribing audio data, summarizing the content, and sharing it on Discord can place a burden on the person in charge. With this workflow, you can automate everything from AI-powered meeting minute creation to sharing on Discord, triggered when a Google Meet meeting ends, helping you efficiently solve these challenges.
■Recommended for
- Those who hold many meetings on Google Meet and spend a lot of time creating and sharing meeting minutes
- Those who find manual transcription, summarization, and Discord notifications time-consuming
- Those who want to automate the post-meeting information-sharing process and improve operational efficiency
■Benefits of using this template
- Automate the entire process—from retrieving audio data after a meeting ends to transcription, summarization, and sharing on Discord—reducing the time spent on manual work.
- Reduce the risk of human error, such as mistakes in manual transcription or failing to share meeting minutes, helping maintain information accuracy.
■Flow bot process
- First, connect Google Meet, Google Drive, Google Docs, and Discord to Yoom.
- Next, select Google Meet as the trigger and set the action to “When a meeting ends.”
- In Operations, use the “Wait” feature to set an appropriate waiting time until the recording file is generated.
- In Operations, set the Google Meet “Get recording information” action to retrieve the meeting recording.
- In Operations, set the Google Drive “Download file” action to import the retrieved recording file into Yoom.
- In Operations, set the “Transcribe audio data” action under “AI features” to generate text data from the downloaded audio file.
- In Operations, set the “Summarize” action under “AI features” to extract key points for the meeting minutes from the transcribed text.
- In Operations, configure Google Docs under the “Issue document” feature to create a meeting minutes document based on the summary.
- Finally, in Operations, set the Discord “Send file” action to send the created meeting minutes to the designated channel.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options for this workflow
- For the “Wait” feature, adjust the time as needed for your environment until the Google Meet recording becomes available.
- For summaries using “AI features,” you can configure custom instructions (prompts), such as extracting specific items from the transcribed information or summarizing it according to custom conditions—for example, using bullet points or narrowing the decisions down to three points.
- When issuing a document in Google Docs, you can specify a meeting minutes template prepared in advance and configure the system to automatically insert the transcribed text or AI-generated summary obtained in the previous step as variables at specific locations in the template.
- For Discord notifications, you can select the channel to which the meeting minutes file will be sent. You can also customize the message body by embedding information obtained during the flow as variables, rather than using only fixed text.
■Notes
- Connect Google Meet, Google Docs, and Discord to Yoom.
- Please note that OCR may not be able to read data containing 6,500 or more characters or data with small text.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest trigger interval varies depending on your plan.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File size limits.
- The “Wait” operation is available on the Personal plan and higher. On the Free plan, the operations and Data Connect configured in your flow bot may result in errors.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to plan restrictions. For details, see the Pricing plans page.
- For details on how to create documents, see How to configure “Issue document”.
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About the Apps
Google Meet
Related apps
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Google Meet
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Discord
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Google Docs
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Google Drive
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About the apps you use
Google Meet
Yoom allows you to integrate with the Google Meet API without any code, enabling you to automate Google Meet operations via the API. For example, you can automatically create meeting minutes when a Google Meet session ends and store them in Notion or Google Docs, or create a Google Meet meeting space and send the meeting URL via email.
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After a meeting ends on Google Meet, store the recording data in Google Drive and send a notification via Gmail.
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After a meeting ends on Google Meet, convert the meeting content into minutes and notify via Google Chat.
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Discord
It is possible to automate various tasks by integrating with Discord's API without code. For example, you can automatically send messages or files to any text channel on Discord.
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Google Docs
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Google Drive
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Meeting Ends
When a Meeting Starts
When a Message Is Sent in a Channel
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Get Meeting Space Details
Create Meeting Space
Get Recording Information
Get Transcript Information
List Meeting Records
Retrieve a Specific Conference Record
List Meeting Participants
Send Message
Send File
Create Channel
Close Channel
Create Direct Message Channel
Search Users in a Server
Change Channel Name
Remove User from Server
Create Invite URL for Channel
Create Thread in Forum Channel
Create Thread from Message
Flowbot triggers
When a Meeting EndsWhen a Meeting Starts
Flowbot operations
Get Meeting Space DetailsCreate Meeting SpaceGet Recording InformationGet Transcript InformationList Meeting RecordsRetrieve a Specific Conference RecordList Meeting Participants
Flowbot triggers
When a Message Is Sent in a Channel
Flowbot operations
Send MessageSend FileCreate ChannelClose ChannelCreate Direct Message ChannelSearch Users in a ServerChange Channel NameRemove User from ServerCreate Invite URL for ChannelCreate Thread in Forum ChannelCreate Thread from MessageSend Message in ThreadDownload Files in a MessageAssign a Specific Role to a UserOverwrite a User's RolesRemove a Role from a UserGet Role InformationGet Server ChannelsGet Server ThreadsGet Text Channel MessagesGet a Specific MessageGet Messages in a Thread
Flowbot triggers
There is no action.
Flowbot operations
Append Text to DocumentReplace TextCreate a New DocumentGet Document ContentInsert Image into DocumentAdd Document Tab
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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