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Do you want to automatically create meetings or seminars? By integrating Google Forms with Zoom, you can automate scheduling meetings. If you’ve been scheduling Zoom meetings or sending surveys via Google Forms after meetings, this integration will help you streamline your process :)
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
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In this guide, you'll learn the step-by-step process of how to use Yoom to set up a Zoom meeting based on the data submitted in Google Forms.
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
Let's walk through how to set up a flow that automatically creates a Zoom meeting from the response submitted in Google Forms.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now using this registration form!
⚠️Note: To get Zoom recording data, cloud recording must be enabled. Cloud recording is only available on specific Zoom plans, so please check your plan details.
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Search for Google Forms and click on it.
Log in using your Google account to link with Yoom.
Search for Zoom and click on it.
Enter the Client ID and Client Secret. These can be found after registering for a Zoom account in the App Marketplace.
📚 Reference: For more details on how to find the Client ID and Client Secret for Zoom, refer to this help page.
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
The template will be copied to your "My Project".
Click on the trigger action with the Google Forms icon.
The next screen is pre-configured. You can change the title if you want.
Then, set your trigger interval (how often you want Yoom to check Google Forms for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Once all the required fields are filled, click "Test" to check for errors.
If the test is successful, the retrieved value will be updated.
If there are no issues, click “Save”.
Click on the action item with the Zoom icon
The next screen is pre-configured. You can change the title if you want.
Enter the required fields.
Select the Date and Start Time from the data retrieved from Google Forms responses.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Once set, click "Test".
If the test succeeds, a Zoom meeting will be created. Make sure to hit "Save".
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
By using Google Forms and Zoom, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
◼️Overview
This is a flow to add information from Google Forms to Google Calendar and create a Zoom meeting.
It allows for automatic calendar additions and Zoom reservations, making work more efficient.
◼️Notes
・Please integrate Google Forms, Google Calendar, and Zoom with Yoom.
・For information on how to retrieve responses when using Google Forms as a trigger, please refer to here.
■Overview
This flow automatically grants a Zoom license once the application content submitted via Google Forms is approved.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who use Google Forms for applications and submissions
・Those who accept applications via Google Forms but find the post-approval procedures cumbersome
・Those who want to respond quickly and automatically to approved applications
2. Those who manage online meetings or webinars using Zoom
・Those who spend too much time on Zoom license management and want to improve efficiency
・Those who want to automate the process of granting licenses for each new application to reduce operational workload
■Benefits of using this template
There are several benefits to using this template.
Firstly, by automating the necessary tasks after approval, manual handling is no longer required.
This reduces the burden on staff, allowing them to focus on other important tasks.
Additionally, licenses are granted quickly, enabling users to start using the necessary features promptly.
Furthermore, automation reduces the possibility of human error, leading to accurate business processes.
■Notes
・Please integrate Yoom with both Google Forms and Zoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
■Overview
This is a flow that automatically registers information submitted via Google Forms to a Zoom webinar.
■Recommended for
1. Those who utilize Google Forms in their work
・Those who use Google Forms as a tool for information gathering
・Those who use Google Forms for collecting surveys after events
2. Those who host webinars
・Those who want to automatically add registrants to Zoom webinars
・Those who want to streamline manual operations on Zoom
■Benefits of using this template
Zoom webinars allow you to host seminars and training sessions online for participants.
However, participant information for webinars needs to be registered manually, and if you are entering information collected via Google Forms, it might feel time-consuming and cumbersome.
This template allows you to automatically register information submitted via Google Forms to a Zoom webinar, streamlining manual entry tasks.
It helps prevent registration omissions and input errors for webinar participants, thus reducing management workload.
Additionally, by automating registration to Zoom, you can focus on preparing for the webinar.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow to upload files submitted via Google Forms to Box.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who are collecting data using Google Forms
・Those who are using Google Forms to collect surveys or feedback but are struggling with managing the collected files
・Those who want to smoothly manage files centrally by incorporating automation
2. Companies using Box as cloud storage
・Those who use Box regularly and want to safely store and share various data
・Those who want to automate the file upload process to prevent manual upload errors
■Benefits of using this template
By uploading files submitted via Google Forms to Box, you can improve work efficiency.
For example, it eliminates the need for manual file transfers, saving time.
Additionally, since files are uploaded automatically, there are no transfer errors or oversights, providing peace of mind.
Furthermore, by utilizing Box's advanced security features, the safety of important files is ensured.
This reduces the hassle of file management, allowing you to focus on other important tasks.
As a result, overall work efficiency will improve, and business productivity will increase.
■Notes
・Please connect Google Forms, Google Drive, and Box with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
■Overview
This is a flow for uploading files submitted via Google Forms to Dropbox.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who are using Google Forms for their work
・Those who collect files using Google Forms but find manual downloading and organizing cumbersome
・Those who want to smoothly save collected files to cloud storage and reduce management effort
2. Those who manage files using Dropbox
・Those who manage files using Dropbox but find it troublesome to manually upload external files
・Those who want to automatically save files collected online to Dropbox to improve work efficiency
■Benefits of using this template
By uploading files submitted via Google Forms to Dropbox, manual file transfer becomes unnecessary.
This enables process automation, saving time and effort.
Files are automatically saved to the specified folder in Dropbox, eliminating the need to search for them.
Additionally, it becomes easier to share files with multiple stakeholders, improving work efficiency.
By utilizing this flow, you can prevent omissions in work and achieve centralized data management. Overall, work efficiency and management accuracy will improve.
■Notes
・Please integrate Google Forms, Google Drive, and Dropbox with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For instructions on how to obtain response content when using Google Forms as a trigger, please refer to here.
■Overview
This is a flow to upload files submitted via Google Forms to Microsoft SharePoint.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
1. Those who utilize Google Forms
・Those who exchange files
2. Those who use Microsoft SharePoint
・Those who share and manage files
■Benefits of using this template
Files submitted via Google Forms are saved in Google Drive, but if you manage or share them in Microsoft SharePoint, transferring files each time can be cumbersome.
With this flow, you can upload files to Microsoft SharePoint when a response is submitted via Google Forms.
Timely file transfers to Microsoft SharePoint enable smooth information sharing and management tasks.
■Notes
・Please integrate Google Forms, Google Drive, and Microsoft SharePoint with Yoom.
・For instructions on how to retrieve response content when using Google Forms as a trigger, please refer to here.
・Files submitted via Google Forms are stored in the specified Google Drive.
・Microsoft365 (formerly Office365) has plans for home use and general business (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow to invite users to multiple Discord channels based on the information provided in Google Forms.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who use Google Forms for application processes
・Those who want to streamline post-application tasks
2. Those who use Discord for business
・Those who use Discord as the main communication tool for their company or team
・Those who have multiple channels set up in Discord and find the invitation process cumbersome
■Benefits of using this template
When inviting to multiple channels due to new hires or transfers, manual work for each invitation is eliminated, reducing work time and easing the burden on the person in charge.
Additionally, automation prevents invitation omissions and errors.
■Notes
・Please integrate Yoom with both Google Forms and Discord.
・The operation of "repeating the same process" is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
・Please prepare a database in advance that lists the names and IDs of the channels to be invited.
■Overview
This is a flow to invite users to multiple Google Chat spaces based on the information provided in a Google Form.
With Yoom, you can easily integrate applications without the need for programming.
■Recommended for
1. Those who use Google Forms for application processes
・Those who want to quickly proceed with tasks after application
2. Those who use Google Chat for business
・Those who use Google Chat as their main communication tool
・Those who spend a lot of time inviting to multiple spaces
■Benefits of using this template
When inviting to multiple spaces due to onboarding or transfers, manual work for each case is unnecessary, allowing for reduced work time, less burden on the person in charge, and prevention of human errors.
■Notes
・Please integrate both Google Forms and Google Chat with Yoom.
・The operation of "repeating the same process" is only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the set operations or data connections will result in an error, so please be careful.
・Paid plans such as the Team Plan or Success Plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
・Please prepare a database in advance that lists the resource names of the spaces to be invited.
■Overview
This is a flow to invite users to multiple Slack channels based on the information provided in Google Forms.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who use Google Forms for application processes
・Those who want to streamline post-application tasks
2. Those who use Slack for business
・Those who use Slack as the main communication tool for their company or team
・Those who have multiple channels set up in Slack and spend a lot of time on invitation tasks
■Benefits of using this template
When inviting to multiple channels due to new hires or transfers, manual work for each case is not required, reducing work time and easing the burden on the person in charge.
Additionally, automation prevents invitation omissions and errors.
■Notes
・Please integrate both Google Forms and Slack with Yoom.
・The operation between "repeating the same process" is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations or data connections set in the flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・For information on how to obtain responses when using Google Forms as a trigger, please refer to here.
・Please prepare a database in advance that lists the channel IDs to be invited.
■Overview
This is a flow for registering information submitted via Google Forms into Asana.
■Recommended for
1. Those who collect information using Google Forms
・Those who use Google Forms for collecting survey or inquiry content
・Those who manage responses from Google Forms
2. Those who manage tasks using Asana
・Those who want to add Google Forms responses as tasks
・Those who centrally manage customer service tasks in Asana
■Benefits of using this template
Google Forms allows you to create custom forms tailored to your needs.
It can be utilized for collecting surveys or as an inquiry form, making information collection more efficient.
However, when it comes to task management, if you want to add Google Forms responses to a task management tool, manual input is required, which can be cumbersome.
This template allows you to automatically register Google Forms responses into Asana, reducing the burden of manual work.
By automating task registration in Asana, you can prevent manual input errors and omissions.
■Notes
・Please integrate both Google Forms and Asana with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow for registering information submitted via Google Forms into Zendesk.
■Recommended for
1. Those who have set up a form for inquiries
・Those who are using Google Forms to manage customer interactions
2. Those who manage customer support tasks with Zendesk
・Those who are utilizing Zendesk for customer support
■Benefits of using this template
Google Forms can be utilized for customer support, helping to improve services based on customer feedback.
Additionally, if you are also using Zendesk for customer support, you can register the responses from Google Forms and manage tasks to prevent any oversight.
However, when registering Google Forms responses into Zendesk, manual input is required, which can be time-consuming for task addition.
By using this template, you can automatically add Google Forms responses to Zendesk, allowing for seamless task addition.
■Notes
・Please integrate both Google Forms and Zendesk with Yoom.
・For instructions on how to retrieve response content when using Google Forms as a trigger, please refer to here.
・Zendesk is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are normally restricted.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow for registering information submitted through Google Forms to GitHub.
■Recommended for
1. Those responsible for customer support
・Those who use Google Forms to consolidate inquiries from customers
・Those who utilize Google Forms as an inquiry form
2. Those who use GitHub as a task management tool
・Those who manage customer support tasks in GitHub
・Those who want to automatically link Google Form responses to GitHub
■Benefits of using this template
Google Forms can be used as a form for customer inquiries, allowing for efficient consolidation of responses.
Additionally, managing customer inquiries with a task management tool can help visualize the status of responses.
However, the registration process to the task management tool needs to be done manually, which may lead to input errors or omissions.
By using this template, you can automatically register the content submitted to Google Forms to GitHub, preventing input errors and omissions.
Automating the addition of tasks to GitHub speeds up customer support and improves operational efficiency.
■Notes
・Please integrate Google Forms and GitHub with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow to create a Zoom meeting URL by selecting a meeting participant from Airtable.
By using Yoom, you can easily connect apps without the need for programming.
By using a trigger with a Chrome extension, you can directly activate the trigger from Airtable.
■Recommended for
1. Those who manage contacts and meeting schedules using Airtable
・Those who have multiple contacts registered in Airtable and want to efficiently select meeting participants
・Those who want to centrally manage meeting schedules and reduce manual management
2. Those who use Zoom for online meetings and discussions
・Those who frequently set up Zoom meetings but find creating and sharing links cumbersome
・Those who want to quickly set up meetings and communicate smoothly with participants
■Benefits of using this template
By integrating Airtable and Zoom, the meeting scheduling process is simplified.
For example, by directly selecting participants from Airtable, a Zoom meeting URL is automatically generated, eliminating the need for manual URL entry and verification.
This can lead to time savings and increased efficiency.
Additionally, meeting preparation can be done smoothly, reducing stress.
Furthermore, tracking which participants attend which meetings can be centrally managed in Airtable, reducing coordination errors and improving overall work efficiency.
■Notes
・Please integrate Yoom with both Airtable and Zoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
■Overview
This is a flow to select a meeting partner from HubSpot and create a Zoom meeting URL.
By using Yoom, you can easily connect apps without the need for programming.
By using a trigger with the Chrome extension, you can directly activate the trigger from HubSpot.
■Recommended for
1. Those who use HubSpot for sales activities
・Those who manage data on HubSpot but find it time-consuming to set up meetings
・Those who want to streamline daily sales activities and easily set up Zoom meetings
2. Those who use Zoom for remote meetings
・Those who use Zoom regularly but find setting up meetings and sharing URLs cumbersome
・Those who have many meetings with sales or clients and want to automatically generate meeting URLs to save time
■Benefits of using this template
The primary benefit of using this flow is the ability to quickly and smoothly set up meetings by easily selecting meeting partners from HubSpot.
This allows for quick meeting preparation and improved productivity.
Additionally, since Zoom meeting URLs are automatically generated, it prevents errors associated with manual URL creation and ensures that the correct URL is shared with all meeting participants.
Furthermore, by utilizing this flow, schedule management is centralized, allowing for efficient meeting operations.
As a result, you can expect smoother business communication and overall operational efficiency.
■Notes
・Please connect Yoom with both HubSpot and Zoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
■Overview
This is a flow to select a meeting partner from Salesforce and create a Zoom meeting URL.
By using Yoom, you can easily connect apps without programming.
■Recommended for
1. Those who use Salesforce for customer management and sales activities
・Those who manage customer information in Salesforce but struggle with scheduling meetings
・Those who want to streamline meeting setup and facilitate smooth communication with customers
2. Those who use Zoom as a communication tool
・Those who hold meetings regularly on Zoom and want to easily create and share meeting URLs
■Benefits of using this template
By integrating Salesforce and Zoom, meeting setup can be done smoothly.
With this flow, you can automatically create a Zoom meeting URL just by selecting a meeting partner from Salesforce.
This reduces the preparation time for meetings and enables efficient schedule management.
Additionally, since there is no need to manually create URLs, the risk of human error is reduced.
By achieving quick and accurate meeting setup, team productivity is improved, allowing more time to focus on core tasks.
■Notes
・Please integrate Yoom with both Salesforce and Zoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Google Chat.
■Recommended for
1. Departments that frequently use Zoom meetings and share information via Google Chat
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Google Chat
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
■Benefits of using this template
Creating meeting minutes after a meeting can be a significant burden for participants.
Transcribing from audio data, organizing speeches, summarizing, etc., can take a lot of effort and time, often preventing focus on the primary tasks.
By implementing this flow, AI automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and the transcription results are sent to Google Chat. This eliminates the need for participants to create meeting minutes, allowing them to focus on reviewing the meeting content and the next actions, leading to improved business operations.
■Notes
・Please integrate Zoom and Google Chat with Yoom.
・AI operations are only available with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This flow automatically transcribes and summarizes the meeting content when a Zoom meeting ends, and notifies the transcription results to Telegram.
■Recommended for
1. Teams that frequently use Zoom meetings and share information via Telegram
・Those who want to transcribe meeting content and keep a record
・Those who want to reduce the effort of creating minutes and improve work efficiency
・Those who want to share meeting content with team members on Telegram
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
・Those who want to quickly grasp the key points of a meeting with the automatic summarization feature and connect it to the next action
■Benefits of using this template
Zoom is a tool for conducting online meetings efficiently, but creating minutes after meetings can be time-consuming and may lead to delays in information sharing.
By utilizing this flow, the content of a Zoom meeting is transcribed and summarized into minutes and notified to Telegram after the meeting ends. This allows participants to be freed from the task of creating minutes and focus on reviewing the meeting content and the next actions.
■Notes
・Please integrate Zoom and Telegram with Yoom respectively.
・AI operations are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the set flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
■Overview
This flow automatically transcribes and summarizes meeting content after a Zoom meeting ends, and notifies the transcription results to Slack.
■Recommended for
1. Teams that frequently use Zoom meetings and share information on Slack
・Those who want to transcribe meeting content and keep a record
・Those who want to reduce the effort of creating minutes and improve work efficiency
・Those who want to share meeting content with team members on Slack
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of discussions and trends
・Those who want to quickly grasp the key points of meetings with the automatic summarization feature and link them to the next actions
■Benefits of using this template
Zoom is a tool that makes online meetings efficient, but creating minutes after a meeting ends can be time-consuming and labor-intensive for the person responsible, potentially leading to delays in information sharing.
By utilizing this flow, the content of a Zoom meeting is transcribed and summarized by AI after the meeting ends, and the minutes are notified to Slack. This reduces the effort for the person responsible for creating the minutes. Additionally, members who missed the meeting can check the shared information on Slack to understand the content of the discussion and smoothly participate in the project.
■Notes
・Please integrate Zoom and Slack with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
■Overview
This flow notifies the recording URL to Microsoft Teams once a Zoom meeting has ended.
With this flow, you can seamlessly share recordings with the entire team without any omissions.
You can freely arrange the notification recipients and message.
■Notes
・Account integration with each app and Zoom is required.
・Please note that an error will occur if the meeting did not have a recording.
・Microsoft365 (formerly Office365) has a personal plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow to notify the recording URL once a meeting on Zoom has ended.
With this flow, you can seamlessly and reliably share the recording with the entire team.
You can freely arrange the notification recipients and message.
■Notes
・Account integration with each app and Yoom is required.
・Please note that an error will occur if the meeting was not recorded.
■Overview
This is a flow that notifies the recording URL to Slack once a meeting on Zoom has ended.
With this flow, you can smoothly share recordings intended for the entire team without any omissions.
You can freely arrange the notification destination and message.
■Notes
・It is necessary to link accounts with each app and Yoom.
・Please note that an error will occur if the meeting was not recorded.
Integrating Google Forms with Zoom allows you to automatically schedule Zoom meetings whenever someone submits a response to a Google Form for a seminar or meeting.
For example, if you were manually setting up meetings based on Google Form responses, this integration streamlines the process, reducing administrative work and eliminating the risk of errors such as missing to send invitations. It can save time and effort, making the process more efficient.
With this integration, you can automatically send materials via Google Forms before a Zoom seminar or meeting. Participants will have the chance to review materials in advance, allowing them to come prepared with a better understanding of the content.
Google Forms can also help you automate post-meeting surveys to collect feedback and assess participant satisfaction.
After a Zoom seminar or meeting, you can send out a survey to gather opinions on the event’s content, presentation, and overall delivery. This valuable feedback will help you improve future events, leading to better experiences for participants.
Integrating Zoom with Google Forms helps automate meeting setups and participant management, making it easier to prepare for seminars and meetings. By automating these tasks, you can save time, reduce errors, and ensure a smoother process.
Yoom is designed for anyone who wants to try automation. You can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
