Click "Try this template".

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Click "OK" and give the Flowbot a name to recognize.

The template will be copied to your "My Project".

Step 3: Set Up Google Forms Trigger

Click on the trigger action with the Google Forms icon. 

The next screen is pre-configured. You can change the title if you want. 

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Then, set your trigger interval (how often you want Yoom to check Google Forms for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Once all the required fields are filled, click "Test" to check for errors.
If the test is successful, the retrieved value will be updated.

If there are no issues, click “Save”.

Step 4: Create a Meeting with Zoom

Click on the action item with the Zoom icon

The next screen is pre-configured. You can change the title if you want. 

Enter the required fields. 

Select the Date and Start Time from the data retrieved from Google Forms responses. 

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Once set, click "Test".

If the test succeeds, a Zoom meeting will be created. Make sure to hit "Save".

Step 5: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples with Google Forms and Zoom

By using Google Forms and Zoom, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

Automation Examples with Google Forms and Zoom

Automation Examples Using Google Forms

Upload Files Submitted in Google Forms to Cloud Service

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Invite Users to Chat Tools’ Channels Based on Google Form Responses

Register Google Form Data in Other Apps

Automation Examples Using Zoom

Create Zoom Meeting URLs by Selecting Participants from Other Apps

Transcribe and Summarize Zoom Meeting Minutes and Share Them in Chat Tools

Share Recording URLs to Chat Tools After Zoom Meetings

👏 Benefits of Integrating Google Forms with Zoom

Benefit 1. Automate Meeting and Seminar Appointments

Integrating Google Forms with Zoom allows you to automatically schedule Zoom meetings whenever someone submits a response to a Google Form for a seminar or meeting. 

For example, if you were manually setting up meetings based on Google Form responses, <span class="mark-yellow">this integration streamlines the process, reducing administrative work and eliminating the risk of errors such as missing to send invitations</span>. It can save time and effort, making the process more efficient. 

Benefit 2. Distribute Materials Before Seminars or Meetings

With this integration, you can automatically send materials via Google Forms before a Zoom seminar or meeting. <span class="mark-yellow">Participants will have the chance to review materials in advance, allowing them to come prepared with a better understanding of the content</span>. 

Benefit 3. Conduct Post-Meeting Surveys

Google Forms can also help you automate post-meeting surveys to collect feedback and assess participant satisfaction. 

After a Zoom seminar or meeting, <span class="mark-yellow">you can send out a survey to gather opinions on the event’s content, presentation, and overall delivery</span>. This valuable feedback will help you improve future events, leading to better experiences for participants. 

📖 Summary

Integrating Zoom with Google Forms helps automate meeting setups and participant management, making it easier to prepare for seminars and meetings. By automating these tasks, you can save time, reduce errors, and ensure a smoother process.

<span class="mark-yellow">Yoom is designed for anyone who wants to try automation. You can easily set it up</span>! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now