Move specific folders in Box to the archive every month and notify via Gmail.
Move specific folders in Box to the archive every month and notify via Gmail.
Launch this workflow to connect
Box &
Gmail
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■Overview
This flow moves specific folders from Box to an archive every month and sends a notification via Gmail.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
- Those managing multiple project folders in Box
- Those who want to streamline the monthly folder archiving process
- Those who manually notify team members about archived folder information
■Benefits of using this template
When managing files for multiple projects in Box, having files from completed projects can cause confusion during file searches.
Additionally, if there are many folders, it can take time to find the desired files, reducing work efficiency.
With this flow, you can move specific folders in Box to an archive folder every month and notify the moved folder information via Gmail.
The folders specified in Box and the archive destination folders can be organized in a Google Spreadsheet, improving the accuracy of routine tasks.
After archiving the folders, notifications are sent to Gmail, allowing seamless sharing with team members.
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About the Apps
Box
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Box
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Templates using
Gmail
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About the apps you use
Box
Yoom allows you to integrate with Box's API without any coding, enabling the automation of various tasks. You can automatically store files attached to emails in Box, and receive notifications in Slack or Chatwork when files are uploaded to Box.
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By simply adding files to Box, they are automatically uploaded to Google Drive™, creating a business workflow. This streamlines file management across multiple clouds and eliminates the need for manual tasks.
Add files added to Box to Google Drive™
The workflow automatically adds file information stored in Box to Notion. It facilitates smooth information sharing and reduces the hassle of management tasks.
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Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
Activate the flow bot at the end of each month to send an email in Gmail.
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This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a file is uploaded to a folder
When a comment is created
When a file name is changed
When a comment is updated
When a selected event occurs
When a File in a Folder Is Deleted
When an email matching specific keywords is received
When an email with a specific label is received
When an email with a specific label is received (Specify Label ID)
Flowbot operations
Download file
List items in folder
Create folder
Search content in specific folders
Copy file
Upload file
Get file information
Upload file version
Create new user
Add user to group
Delete registered webhook
Rename Folder
Move Folder
Get Folder Information
List collaborations on a specific folder
Update Collaboration
Get collaboration information
Rename file
Flowbot triggers
When a file is uploaded to a folderWhen a comment is createdWhen a file name is changedWhen a comment is updatedWhen a selected event occursWhen a File in a Folder Is Deleted
Flowbot operations
Download fileList items in folderCreate folderSearch content in specific foldersCopy fileUpload fileGet file informationUpload file versionCreate new userAdd user to groupDelete registered webhookRename FolderMove FolderGet Folder InformationList collaborations on a specific folderUpdate CollaborationGet collaboration informationRename fileMove fileCopy folderCreate collaborationSearch contentAdd shared link to folderAdd or update file tagsGet file tag informationCreate a shared link for a fileCreate metadata instance on fileUpdate file metadata instanceGet file metadata instanceDelete file metadata instance
Flowbot triggers
When an email matching specific keywords is receivedWhen an email with a specific label is receivedWhen an email with a specific label is received (Specify Label ID)
Flowbot operations
Search emailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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